Troop Meeting Planning
The PLC Meetings are where the SPL works with the scout leadership to define what topics or training will be covered at the troop meetings. Looking at the calendared events, we follow the Outing Planning to include any planning efforts needed to support the outings.
The SPL’s have defined the below steps as the most effective process to plan the troop meetings with scouts leading:
Friday or Saturday – SPL and SM have a phone call to review troop meeting plan, referencing the PLC meeting notes, event calendar and decide what needs to be accomplished for the week and at the troop meeting.
By Sunday – SPL sends out the troop meeting plan to the PLC and adult leadership
Monday – PatrolAdultAdvisor? and PL review troop meeting plan, Top 3 and review what the PL will be discussing on his patrol calls
Tuesday – PL call his patrol, review what is needed for the week, what is going to go on at the troop meeting and ensure the scouts has what they need for the week.
Thursday – Troop Meeting
Critical Factor – DO NOT rely on email. DO NOT rely on a voice mail message. Phone calls directly speaking to one another are the most reliable form of communication.
One lesson learned is that at the first two months of the year and at times of high activity, the SPL should call or work with his ASPL’s to delegate calling PL’s on Sunday evening when he emails the troop meeting plan. Talk to the scouts about the critical meeting objectives and what is expected or needed of their patrol. If the scout is not home, take a minute to speak to the scout’s parent so that the urgency and importance is understood.